Decor Planning for a Fundraising Gala

Written by on June 15, 2013 in Fundraisers, Party Occasions, Party Planning with 0 Comments

decor for adultsEvent decorating for adults is a bit different than a typical children’s birthday party. Sure, you can decide on a theme and then search the internet to see what’s available but 9 times out of 10, your search results are going to be geared towards children’s parties.

Some decorations can be adapted for use with either but I don’t recommend decorating a grown up gala event with toilet paper and a few balloons. It will give your guests the impression that you didn’t care enough to plan and execute a decorating scheme. And, with a fundraising event, this can be detrimental. You are asking guests to spend a lot of money to attend this event (babysitters, ticket prices, buy auction items, attire of the event, etc…). They want to be entertained, amused and feel they are important.

The other end of the spectrum is hiring an event planning service or having unlimited funds at your disposal. Neither of these options may suit your budget. If not, then it’s time to visit the “in-between” option.

Do It Yourself (with the help of a committee)

Most events have a general committee made up of the Event Chairperson and sub-committee chairpersons. Décor is usually a sub-committee that deals with the décor planning for an event. This may include any number of areas within the event (room, table, buffet, auction tables, entrances, etc…) and I recommend that it does cover all these areas and any other where any type of décor will be needed.

This will make it easier to keep track of the decorating budget and who’s responsible for what. I also recommend that the Décor Chairperson work closely with other committees that will also use the chosen “Theme”. It is necessary to have cohesion, a sense of continuity when a theme is involved.

For example, say you decided as a committee your theme will be “Ancient Egypt” and your color scheme will be gold, purple and teal. Great!

Now at a full meeting of all committees, you learn that the “Print/ Marketing”  committee has decided to use a red font and a fleur-de-leis on the invitation. Huh? Uh-oh! Major “one hand doesn’t know what the other hand is doing” scenario.

This can and should be nipped in the bud. A theme/mood and colors should be decided right from the start so that all committees are working toward the same end.  The decor committee should be on hand when deciding colors, themes and other items that will impact how and what you can use to decorate the fundraiser.

It can be a bit abstract at first. Your task on the decorating committee is to bring it into focus for the rest of the committees and, more importantly, the guests!



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